The end of the school year can be a hectic and chaotic time. There is so much to do and not a lot of energy to do it! Between reminding students to return their library books, checking in and shelving the books, working on inventory and end of the year reports, planning fun but educational activities to keep the students’ attention and a thousand other things I don’t have time to mention, it can be exhausting.
My school always sends out an end of the year checklist to all staff. It’s usually three or four pages long but the section that applies to me could be written on a post-it note. Most years I never even turn mine in. So over the years, I have come up with my own checklist that I use at the end of the school year. I thought I would share it with all of you. Of course every library is different, but hopefully, this list will help you to plan and get organized now so you can have a smooth start to the new school year.
You can download the checklist at the end of this post. Since everyone’s library is so different I made it an editable PowerPoint document.
I begin by going through all of the paper, recycling what I do not need and filing away the rest. I shred all of the student information forms teachers have given me throughout the year. I organize my cabinets and all my supplies. I’ll go through my school supplies like crayons and glue sticks. I make note of what I want to buy at the back to school sales. Remove bulletin boards and make sure my back to school materials are easy to find for next school year. Review any orders that may be outstanding or will come due over the summer. I also have a tub that I put in books and materials that I will need for back to school lessons. I don’t worry about having everything in there that I will use, but I like having some things ready because there is never enough time in the fall to get ready.
Library Specific Tasks
- Run overdue notices for students and teachers.
- Run end-of-the-year reports (circulation statistics for each month and the school year, lost book reports, cataloging reports and whatever else you need for your records.)
- Finish up your inventory if you did one. I usually do my inventory throughout the school year but that’s just my preference.
- Complete end-of-the-year reports if they’re required. If they’re not required you may want to create your own to help advocate for your library.
- Take down book displays, signage, book bins, and tubs – anything that is out on display.
- Teacher equipment – make sure it’s all accounted for and working.
- If you have a book fair in September you might want to make sure everything is in order (although you know the book fair people will be calling you incessantly!)